Privacy Notice – Applicants
How we will use and share your personal data
This notice explains how Fnatic Limited, 2 Ebor Street, London E1 6AW will collect, use or otherwise process your personal data.
“Personal data” is information relating to you as a living, identifiable individual.
What information may we hold about you?
If you apply for a vacancy or via our general application pathway:
In addition to providing your name and contact information, you will be asked to provide information about your:
- Intended or preferred role with Fnatic
- Salary expectations
- Employment experience
- Immigration status
- Previous employment details (if applicable)
- Reference details (if applicable)
We may also generate information about you in the course of administering and evaluating your application. We may also receive information about you from your referees and from any external providers/consultants involved in the recruitment process (see “Who will see your data and who might we share it with” below).
The purposes and legal basis for processing your personal data, and the consequences if you decide not to provide your data
We will use your personal data to consider your application and to administer our recruitment processes. If you apply via our general application pathway, we will use your personal data to keep you informed of vacancies that we think may interest you based on the information you provide.
The legal basis for processing your personal data in this way is the legitimate interest that we have in recruiting and retaining high quality staff. In addition, some of the processing is necessary in order to take steps at your request, if we enter a contract of employment with you.
If you decide not to supply personal data that we have requested, we may decide to reject your application.
Our use of your sensitive personal data if you apply for a vacancy
Sensitive personal data is personal data consisting of information as to:
- your racial or ethnic origin;
- your political opinions;
- your religious beliefs or other beliefs of a similar nature;
- whether you are a member of a trade union;
- your physical or mental health or condition;
- your sexual life;
- the commission or alleged commission by you of any offence, or
- any proceedings for any offence committed or alleged to have been committed by you, the disposal of such proceedings or the sentence of any court in such proceedings.
When you apply for a vacancy, it may be necessary for us to process some sensitive personal data in order to comply with our relevant legal or regulatory obligations, or if we need to seek confidential legal advice. For example this may include making reasonable adjustments at interview for applicants with disabilities, or checking your entitlement to work in the UK.
Otherwise, if you decide to send us any information which includes your “sensitive personal data”, by sending this data to us you are giving your explicit consent to our processing that data to the extent necessary for the purposes of deciding whether to make you an offer of employment and in administering our own recruitment planning and processes.
You may withdraw your consent at any point before accepting an offer of employment with us. This will not affect the lawfulness of any processing based on your consent before you withdrew it. If you wish to withdraw your consent at any point, please email us at [email protected].
If you accept an offer of employment, our grounds for processing your data after you become an employee are set out in Fnatic’s data protection policy for employees and in your employment contract.
Who will see or use your data and who might we share it with?
Your personal data will be seen and used by staff administering and making decisions in the recruitment process. We also use a third party recruitment software provider who provides the application platform for you to submit your application details.
Exceptionally we might need to share relevant personal information in order to obtain necessary confidential legal advice or to comply with our insurance, legal or regulatory obligations. This may for example require us to provide relevant information to our insurers, legal advisors or to a court/tribunal.
Will we transfer your data to other countries?
In the course of carrying out the activities referred to above we may transfer your data to other countries, which may not have the same legal protections for your data as the UK.
Where data is being transferred outside of the European Economic Area, we will take steps to ensure that your data is adequately protected in accordance with UK legal requirements. Where we are in a contractual relationship with the recipient, such protection will normally consist at minimum of appropriate contractual protections agreed between us and the recipient.
Otherwise for example we may transfer your data because we have other legal obligations to transfer the data, or it is necessary for important reasons of public interest. If you require further detail about the protections in connection with any particular relevant transfer or jurisdiction please ask us.
How long will we keep your data?
If you accept an offer of employment with us, your personal data will be held on your personnel file, processed and stored in accordance with our policies applicable to staff records.
If you apply but later decide to withdraw your application, or are unsuccessful or if you decide not to accept an offer of employment with us, we expect to retain your personal data for a period of 3 years after the date of your application to inform you of relevant future vacancies that might be of interest to you. We also have a legitimate business interest in retaining data relating to previous applications to inform the pre-selection process for vacancies to which you may apply in future. If you do not wish us to do this, please email [email protected] with a request to be removed.
Further, if you submit your information via the general application pathway, we will retain your personal data and may send to you information about relevant vacancies for a period of 3 years after the date you submitted your application. Your data will be deleted after that period and you will no longer receive information about new opportunities. If you wish to no longer receive this information before the period of 3 years expires, please email [email protected] with your request.
This policy is reviewed periodically and the periods for storage specified in it may alter depending on the requirements of law and regulation and best practice.
We may be obliged to suspend any planned destruction or deletion where legal or regulatory proceedings require it or where proceedings are underway such as require the data to be retained until those proceedings have finished.
Your rights over your data
You have the right to request copies of the personal data we hold about you. If you wish to obtain a copy of your personal data, you may contact us by post at Data Governance Manager, Fnatic Limited, 2 Ebor Street, London E1 6AW, or by emailing [email protected].
You also have the right to ask for inaccuracies in your data to be corrected, and in certain circumstances for us to stop processing your data or for your data to be erased. Some of these rights are not automatic, and we reserve the right to discuss with you why we might not comply with a request from you to exercise them.
If you have any questions about this privacy statement, please use the following contact point: [email protected].
If you believe that we have not complied with any of our obligations under data protection laws in the UK, please let us know. You have the right to lodge a complaint with the Information Commissioner’s Office.